Guidelines

CONDITIONS OF SHOW
DATE: Saturday & Sunday September 8th and 9th, 2018
PLACE: Little Italy, Baltimore on Stiles Street and
surrounding
TIME: Saturday 10am – 8pm & Sunday 10am – 8pm
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REGISTRATION & PAYMENT
· Complete payment MUST accompany application forms
o August 1st: Final date for saving spaces for returning vendors with 2017 deposits. Deposit is not deductible!
o August 28th: All exhibitors fully registered before this date are listed in the Official Program Booklet, which is distributed at the
Festival. You are also welcome to advertise in this program – see application for pricing.
o August 15th: Regular Registration ends. Applications postmarked after this date are subject to a $35 additional fee.
APPLICANT: Agrees to comply with all Festival regulations and guidelines as detailed in the Madonnari Arts
Festival “Conditions of Show.”
SPACES:
· All spaces are 10′ X 10′ (Arrangements must be made in advance for oversized vehicles).
o If your vehicle & your merchandise extend over 10′, you must reserve 2 spaces. (NO EXCEPTIONS.)
o Vendor must back up to curb and protrude into street no deeper than 10′, unless arrangements have been paid to
the Sponsor.
o You must remain within the confines of your space. NO SOLICITATION IS ALLOWED ON THE FESTIVAL
GROUNDS OUTSIDE OF YOUR DESIGNATED 10’x10’ SPACE.
o Many areas are vacant for handicapped and emergency purposes. You may not block any area other than your own.
TENTS:
• You may rent 10’ X 10’ pop-up tents from the Festival – see application for pricing
o If rented, the tent is delivered to your space prior to your entering the Festival area & removed after the closing
o Please contact your Block Captain immediately if a tent you ordered from us is not at your space by 9am.
o Tacks, staples, nails or pins may not be used on the tents; however string or clips are acceptable attaching mechanisms.
o Restitution will be required for damages to any rented tents.
· ALL TENTS USED AT THE FESTIVAL MUST HAVE A MINIMUM OF 20 LBS OF WEIGHT ON EACH LEG OF
THE TENT
EXHIBIT TYPES:
· Product changes or product line additions, after an application is filed, is prohibited without the written consent of the
Sponsor. ALL ITEMS MUST BE CLEARLY MARKED
TRAFFIC & PARKING:
· Area maps with your final space assignment are e-mailed in August. Please observe the one-way traffic restrictions on
the designated streets.
· All municipal parking garages (as identified on the map) provide all day parking. We ask all vendors to
park in the garages and leave the on-street spaces near the Festival grounds for the Festival patrons (a.k.a. your customers).
· Oversized parking will be available for a weekend fee, passes will be available from your block captain. You may not park on
any lots (private and public) on the festival grounds without permission from the Chamber or the Block Captain.
· THE FESTIVAL COMMITTEE, AS WELL AS PROPERTY OWNERS, HAVE THE RIGHT TO HAVE YOUR
VEHICLE TOWED IF YOU PARK IN A NO-PARKING ZONE
SET UP & TEAR DOWN:
· Set up begins any time after 4 a.m. on Saturday morning; however any tents rented from the Festival Committee will not be in
place at their space until 9 a.m. and no vendor vehicles are permitted to enter the Festival grounds after 9 a.m.
· Sunday morning set up begins at 4 a.m. and no vendor vehicles are permitted to enter Festival grounds after 9a.m.
· The streets officially close at 9 a.m. Saturday and 9 a.m. Sunday. No VEHICLES ARE PERMITTED TO MOVE
AFTER THE STREETS AREA IS CLOSED.
· No additional vehicles are permitted in vendor spaces except those serving customers.
· Vendors may drive to their space, unload quickly, move vehicle to a parking garage and return to the space to complete the set up
process, prior to the closing of the streets.
· Festival Committee Block Captains will be on duty Saturday from 8am – 9pm & Sunday from 8am – 7pm to assist you.
END OF THE DAY CLOSING:
· All sales must end at close on both days. If you have too many items to close down immediately, please bring tarps or bed
sheets to cover your merchandise until the pedestrians leave!
· ABSOLUTELY NO VENDOR VEHICLES are permitted into the Festival area until all pedestrians are cleared from the streets.
• No vehicles may move from their location at the festival until the Police give the “All clear of Pedestrians” announcement. The
Festival Committee must wait for the signal from the Baltimore City Police.
· Exhibitors must clean their assigned spaces at the end of each day. All exhibitors must clear the streets as soon as possible (after
vendor vehicles are allowed on the grounds) on both days to allow the City and Festival workers to complete the cleaning of the
Festival grounds.
MARYLAND SALES TAX:
· All exhibitors eligible to pay Maryland Sales Tax are required to take care of their obligations.
· For specific information please contact:
Maryland Sales & Use Tax Division, Special Events Section – Room 201,
301 West Preston Street, Baltimore, MD 21201, 410-767-6961
REST ROOMS:
· Restrooms are located throughout the grounds in Restuarants; see the Festival Program map for locations.
PROGRAM GUIDES:
· Free copies of the Festival Program are available at the Festival Information Booth at Kohler Store
· Additional copies are also delivered to your space for distribution to the public. Please notify your Block Captain if you need
more programs.
REFUNDS:
· A completed application and payment is a commitment to show. No full refunds will be issued.
· Partial refunds will be given based on the number of days before the opening day of the show as follows:
July 30th – 80% August 1st – 40% August 15th – 20% after august 16th – No Refunds.
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Key Points
§ The Festival Committee reserves the right to restrict or refuse an applicant’s participation if they exceed our limitations of a
category, or for any other reasons deemed appropriate by the Festival Committee. In such a case, the application fee is
refunded.
§ Vendors must attend both days – otherwise they are in jeopardy of losing their prime location for the following year. In addition,
those vendors not attending both days in 2018 will need to pay an additional $100 security fee the following year.
§ Electricity, water, tables and chairs are not supplied.
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ART MARKET SPONSOR: Murals of Baltimore, LLC.
INDEMNIFICATION: The exhibitor agrees to indemnify and hold harmless Murals of Baltimore, LLC and the Little Italy Madonnari Festival
Committee, their officers, directors, employees and agents from any and all claims including, but not limited to, those based upon property damages,
personal injuries, taxes and/or loss, in any way related to the Festival including reasonable attorney’s fees, unless such loss or injury is directly the result of
negligence on the part of. Exhibitors are required to remove all valuables from their booths after the close of the Festival on Saturday. Murals of Baltimore,
LLC and the Little Italy Madonnari Art Festival Committee and their officers, directors, employees and agents assume no liability for loss of or damage to
exhibitor’s property.
Date______________________

Signature_____________________
After receipt of your application information & ALL fees, the Festival committee will send information confirming your
attendance. In August 2018, we will also send directions, assignment number and other pertinent information.
For any questions or concerns, please contact Michael Kirby at 410-419-8416,